Driver support

Grey Fleet Audit

‘Grey fleet’ is the term given to employees’ personal vehicles
driven on behalf of a business for work-related journeys. There is a legal duty of care for your employer to treat a grey fleet vehicle the same as the company vehicle.

For this reason your employer has asked Pure Leasing to carry out a Grey Fleet Audit.

Purpose of the Check

If any incident involving employees driving on company business occurs, your company will be required to demonstrate that the correct policies and procedures were in place regarding vehicle & driver legalities and vehicle maintenance & safety.

Employer Responsibility

Driving is one of the most dangerous tasks that the average employee will undertake during the course of their working day. It is your employer’s responsibility to ensure that the vehicle you use for business is safe, legal, and roadworthy. For this reason, the will request regular Fleet Audits on the vehicles you use for business. This includes Grey Fleet.

Honesty is Key

Your honesty is crucial. Please provide accurate details and share images of the vehicle. This helps us manage any issues and provide the best service possible.

Safety First

Ensure the Grey Fleet Audit is carried out in a safe location while the car is parked, switched off and stationary

"*" indicates required fields

Date of audit*

Section 1: Your vehicles details

Please let us know the vehicles details so that we check these with DVLA..

Vehicle reg*

Latest mileage*

MOT renewal date*

Who is the owner?*

Section 3: Your contact details

Let us know your contact details should we need to contact you.

Name*

Name

Email*

Phone*

Company*

Cost centre (optional)

First line of address*

Postcode*

Section 3: Let us know the service history of your vehicle

We need to know about the vehicle service & maintenance history to ensure the vehicle is safe & legal to drive

Date of last service*

Mileage at last service*

Service garage*

Date of next service (or estimate)*

Let us know of any warning lights or repairs that are due

Section 4: Insurance Cover

It is important that vehicle is fully insured and includes business travel. Can you let us know who your insurer is and provide a copy of the policy please.

Insurance renewal date*

Insurer name*

Does insurance incl. business travel?*

Upload insurance certificate*

Accepted file types: jpg, png, pdf, Max. file size: 512 MB.

Section 5: Vehicle images

When you are driving on company business you are representing the business and it’s corporate image. Its is important your vehicle reflects this which is why we ask Grey Fleet drivers to share images of their vehicle.

Rear of vehicle

Max. file size: 512 MB.

Front of vehicle

Max. file size: 512 MB.

Driver side of vehicle

Max. file size: 512 MB.

Passenger side of vehicle

Max. file size: 512 MB.

Odometer (with vehicle on + showing mileage)

Max. file size: 512 MB.

Section 6: Submit Your Grey Fleet Audit

Thank you for completing the Grey Fleet Audit. If you are happy that you have completed the Audit please agree to the Driver Declaration, sign and submit your Grey Fleet Audit.

I hereby declare:*

I have carried out the Grey Fleet Audit to the best of my ability and have provided accurate and honest information regarding my old & new vehicle..

I understand that it is my responsibility to ensure the new vehicle I use for business is safe, legal, and roadworthy.

I have a valid Full UK Driver Licence

Any motor offences and endorsements have all been reported to my employer

There are no medical conditions that affect my driving

I am aware of the Highway Laws & Speed Limits